Speaker Timer — Run the Clock for a Whole Lineup
One timer, one named slot per speaker. The countdown goes on the stage display, the controls stay in your hand, and the running order stays on schedule.
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Why a lineup needs more than a stopwatch
Resetting one stopwatch between speakers loses the thing you most need to know: whether the session as a whole is on schedule. With a slot per speaker, a talk that finishes three minutes early is visible as slack you can spend later, and one that overruns is visible as debt you have to take from somewhere. The display also shows who is up next, which quietly solves the changeover shuffle that eats a minute between every speaker.
The timekeeper should not be stuck at the podium
In most rooms the person calling time is not the person at the stage machine. Splitting the controls onto a phone means the timekeeper can sit at the back, work from the AV desk, or move around without the clock being tied to one laptop. It also means the controls are never on the screen the audience is watching — no stray dialogs, no visible fiddling when you decide to give someone another two minutes.
Hybrid rooms and timing cards
Physical green, amber, and red cards work well in a room and not at all on a video call, where remote speakers see a grid of faces and no timing signal whatsoever. A countdown that changes colour carries the same convention to everyone at once — in the room, on the projector, and on the phone of a speaker joining from elsewhere. Attendees who want it can open the countdown on their own device with a short code.
Frequently Asked Questions
How do I time several speakers in one session?
Create one timer with a named slot for each speaker and their allotted time, then advance through the lineup as each person finishes. This is better than resetting a single countdown between speakers because the display always shows whose slot is running and who is next, and because a speaker who finishes early does not silently donate their time to whoever follows.
Is this suitable for a Toastmasters meeting?
It fits the Timer role closely. You can set up slots for each speech and evaluation in advance, run the clock from your own phone, and put the countdown where speakers can see it. The colour changes — green, then amber at roughly 20% remaining, then red — map onto the green/amber/red timing cards most clubs already use, which means speakers need no explanation. It is particularly useful for hybrid meetings, where physical timing cards are invisible to anyone attending remotely.
Can the timekeeper sit away from the stage machine?
Yes, and that is the intended arrangement. The controls run on your own phone or laptop while the countdown runs on the stage display, so the person calling time does not have to stand at the podium computer. You can move around the room, sit at the back, or work from the AV desk without losing control of the clock.
What happens when a speaker runs over?
You can let the countdown run past zero so the overrun is visible to everyone, which often ends the talk without anyone having to interrupt. If you decide to grant extra time, adjust the remaining time while the clock keeps running — the new figure appears on the display, so the decision is explicit rather than a quiet reset that hides what happened.
Can a second person take over the controls?
Yes. The session can be rejoined from another device using a short private code, so a co-host can pick up the clock when the main timekeeper steps away, or you can move to a different device if a laptop battery dies mid-event. Worth agreeing before the day who holds that code.
Does the audience need an app or an account?
No. Attendees who want the countdown on their own phone open a link or enter a short join code, and there is no limit on how many can follow along. Nothing to install matters most at conferences, where you often cannot put software on the venue machine and certainly cannot ask an audience to download anything.
Can I set the lineup up the day before?
Yes. Sessions stay valid for three days, so you can build the running order the night before and rejoin it on the day from whichever device you end up using. Keep the private host code somewhere other than browser history so you are not relying on one machine to get back in.
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